Automation for mortgage brokers, step by step
A mortgage file goes through five stages where the broker mostly does repetitive work: qualifying the lead, gathering the documents, analyzing income, building the compliance file and following up with the client after funding. Here is what DeepFlow automates at each one, and what stays in your hands.
Updated October 4, 2026
In brief
- DeepFlow is Québec-built AI automation software designed for mortgage brokers.
- It covers the file from the first text to the next renewal.
- It feeds your CRM and MortgageBOSS: you keep your tools.
- The AI prepares and flags what it’s unsure about. The broker reviews and decides.
What can be automated, and what can’t
Chasing a client for a pay stub, renaming PDFs, retyping an income figure into three systems, recalculating a ratio: these are rule-based tasks, and software does them well. Analyzing the file, advising the client and making compliance decisions require your judgment.
DeepFlow is built on that dividing line. It sorts, extracts, calculates and follows up, then flags the uncertain cases to you. You keep the decision.
1. Before the meeting: leads arrive qualified
An AI assistant texts your prospects, asks the qualifying questions and books the appointment. A smart form gathers the rest and produces a borrowing-capacity estimate. Every lead gets a potential score out of 10.
The AI assistant and lead qualification
2. Collection: documents gather themselves
Your clients upload their documents to a secure portal from their phone. The AI reads, checks and sorts each document as it arrives, then reminds the client about anything still missing.
3. Analysis: numbers ready for your review
Income, debts and down payment are extracted from the documents. GDS and TDS ratios are calculated using the income method you choose. You focus on interpretation and advice, not data entry.
Automated GDS and TDS calculation
4. Compliance: a file that builds itself as you go
Supporting documents are attached to the file as they come in, exchanges are logged and notes are drafted with AI assistance. The file is ready to submit to your brokerage.
The mortgage broker’s compliance file
5. After funding: clients come back at the right time
DeepFlow watches rates and your portfolio: renewal reminders, mortgage break and rate lock-in alerts, mortgage anniversaries, a Google review request at closing.
The tools you already use
DeepFlow isn’t one more CRM. It pushes data into your CRM and into MortgageBOSS, with no re-keying. No CRM yet? We can set one up for you, as an option.
Setup
We customize your form, connect your systems, test everything and launch. There’s nothing for you to code. Allow a few days, including a few minutes of your time to connect your accounts.
There is no long-term commitment: you can cancel anytime with 30 days’ notice. The plans differ by the number of new files per month and by the features included.
What brokers say
“I easily save 10 to 15 hours a week.”
“A game changer for my business.”
“They brought every one of my ideas to life.”
Frequently asked questions
Does automation replace the mortgage broker?
No. DeepFlow sorts the documents, extracts the data and prepares the calculations. Uncertain cases are flagged to you. You keep the decision on analysis, recommendation and compliance.
Do I need to change my CRM to use DeepFlow?
No. DeepFlow connects to your CRM and to MortgageBOSS. Your clients stay in your tools.
How long does setup take?
A few days. We customize your form, connect your systems and test everything. There’s nothing for you to code.
Is my data secure?
It’s encrypted at rest and in transit. It is never sold or used to train AI models. An agreement that complies with Law 25 is signed with each broker.
Try it with your next file.
A free discovery call. You speak directly with the person who will build your system.
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